Maha-Adhiveshan (Conference) of families of Chargam Dasha Porwad Community (CDPC) from various parts of India and abroad was held on 30th Jan. 2011 at Ahmedabad. It was decided to form Mahamandal (Federation) of CDPC and constitution committee was formed. The constitution was approved by Constitution Committee along with nominated representatives from the community (who were included in first Managing Committee) on 16th October 2011 at Vadodara.

List of Office Bearers and Managing Committee Members nominated for the period of first two years is available in the attachment.

Full text of Constitution in English and its Gujarati Translation are available for perusal and download. (Please click the link.)

Salient Provisions of Constitution are summarized below. (For Summary in Gujarati, please click here.)

1. Name and Registered/ Administrative Offices

 

(Clauses: 1, 2)

Name: Shree Chargam Dasha Porwad Mahamandal (CDPMM)

(A) Registered office at Ahmedabad, at the address to be decided. (Decided at ‘8, Nandini Apt., Dharmayug Society Lane, Gulbai Tekra, Ahmedabad 380006’ – residence of Shri Bharat J. Mehta, President of CDPMM, during meeting on 16-10-2011 at vadodara)

(B) Administrative office can be decided at a place convenient to MC members from time to time.

2. Focus

 

(Clauses 3, 4, 5)

(A) Cultural Programs and Communications for promoting Harmony and Fraternity;

(B) Higher education support to bright needy students;

(C) Medical support to the needy;

(D) Social security and financial support to the needy;

(E) Any special projects for the benefit of the members and community.

Apart from activities for all members, CDPMM would strive to work for the poorest and most needy members of CDPC. Activities of CDPMM would include neighbourhoods and society at large, without discrimination of caste, creed, religion and sex.

3. Original Promoters, Donors and Patrons

(Clause 6, 7, 8, 10)

(A) Chargam Dasha Porwad Community (CDPC) consists of families originally hailing from towns of Santrampur, Malvan, Lunawada and Birpur/ Virpur.

(B) At present CDPC is present in Ahmedabad, Mumbai, Godhra, Vadodara and other cities/ towns in India, USA and some other countries, besides native four towns.

(C) Local CDPMs of Ahmedabad, Mumbai, Godhra, Vadodara and native towns (Santrampur, Malvan, Lunavada and Virpur) are original promoters of CDPMM.

(D) In addition, Founder Members would be considered as Promoters – minimum donation/ contribution Rs. 1,00,000/-. Founder Member category would be open only for limited initial period (6 months from the date of registration).

Following categories of Donors/ Patrons are decided:

(a) Donors: Rs. 50,000/-;

(b) Patron Rs. 25,000/-;

(c) Vice Patron Rs. 15,000/-.

4. Membership
 
(Clause 9)
Membership Category and Fee

(A) Only one type of membership: ‘Life Member’ Rs. 2,500/- .

(B) Daughters married into other castes with Hindu culture, also eligible for same Life membership as above.

(C) Founder Members, Donors, Patrons and Vice-Patrons are also required to pay life membership fee separately.

Other Membership Aspects

(A) For becoming member of CDPMM, prior membership of local CDPM is required. (Cities, towns where there are at least 20 families of CDPC should have a local CDPM. For scattered families staying away from local CDPMs, requirement of prior membership of local CDPM is waived.)

(B) Married sons and daughters would require separate membership.

(C) Membership a must for availing benefits of any of the schemes.

(D) Special provision of concessional membership fee for needy families, dependent parents and senior citizens with limited means of subsistence.

5. Management

 

Managing Committee (MC)

 

(Clause 11, 13)

(A) Max. 31 members on MC.

(B) All local Mandals to get due representation on MC.

(C) Term 2 Years. 50% members to retire every 2 years.

(D) Respective local CDPMs to decide/ select/ elect members on MC.

(E) Except 2 initial MCs each of 2 years duration, representation on MC from each local CDPM would be proportional to number of members of CDPMM from various local CDPMs. (For first 2 initial MCs, it would be proportional to number of families in 2011 Vastipatrak – please see below.)

Initial Managing Committee

(Clause 11)

Looking to the number of families living in different cities/ towns (as per 2011 Vastipatrak), number of members in 2 initial MCs (each of 2 years) have been decided from various local CDPMs as follows:

1 Ahmedabad 8
2 Santrampur 3
3 Mumbai 8
4 Vadodara 2
5 Godhra 3
6 Malvan 1
7 Lunavada/ Birpur 1
8 Other Areas 5
Total 31
Office Bearers(Clause 11) (A) President

(B) Vice President

(C) Honorary Secretary

(D) Joint Secretary

(E) Treasurer

Note: As far as possible, President and Vice President as well as Secretary and Joint Secretary would be from different local CDPMs.
 
Sub-Committees

(Clause 11)

(A) Membership

(B) Communications, cultural, vocational and self-help activities

(C) Education

(D) Medical

(E) Social Security

(F) Special Projects (can be more sub-committees, one for each project)

Conduct of MC Meetings

(Clause 13)

Minimum 5 MC meetings in a year, including the meeting on the day of AGM. Detailed procedure outlined. Any important, policy decisions can be taken by MC only when either President or Vice President is present.
Responsibilities and Authorities(Cl. 18, 19, 20) Responsibilities of President, Vice President, Honorary Secretary, Joint Secretary and Treasurer Outlined. Authority levels of office bearers are valid only within budgets approved by MC.
6. Election, AGM, EGM, SGM and Amendment to Constitution

(Clauses 12, 16, 24)

(A) Election of MC members and Office Bearers would be held once in 2 years, with 50% MC members retiring every 2 years. (Same office bearer can not hold same post for more than 6 years.)

(B) AGM will be held within 4 months of closing of FY ending March 31st, every year.

(C) There is a provision for Extra Ordinary General-body Meeting (EGM) to be convened for special agenda, if any.

(D) There is a provision for Specially Requisitioned General-body Meeting (SGM), which can be convened by Members, if they are agitated with working of MC.

(E) There is a provision for amendment to constitution on fulfilment of conditions of appropriate quorum and majority at a General Body Meeting.

7. Operations and Financial Management
(Clauses 14, 15, 21, 22)
(A) Planning and budgeting would be a key tool for the development and growth of CDPMM, and for monitoring and control of activities of CDPMM.

(B) All activities and benefits would be governed by appropriate rules, regulations and standard operating procedures.

(C) Quarterly management reports and communications to members would be an integral part of internal management control and accountability of MC to the members.

(D) Endeavor to collect large corpus of funds, so as to be able to serve all focus activities.

(E) All focus areas to get equitable (i.e. just and fair – not necessarily equal) allocation of funds.

(F) As far as possible, 50% of interest and other income earned on the Corpus Funds would be utilized for expenses and balance to be capitalized towards future inflation.

8. Maha-Adhiveshan

(Clause 17)

(A) To be held once every 2 years during Dec. 15 to Feb. 15 in a city or town of hosting CDPM. Planning, budgeting and organising would be CDPMM’s responsibility, whereas facilitation, execution and coordination with CDPMM and local CDPMs would be responsibility of hosting CDPM.

(B) Generally to be revenue surplus – surplus (or deficit in most unlikely situation) would be to CDPMM’s account.

9. Members’ Code of Conduct

(Clause 23)

(A) Members are expected to build mutual trust, goodwill, empathy and respect for fellow CDPMM families and CDPC at large. They are expected to display high level of equity, honesty, integrity and truthfulness while participating in the activities of CDPMM and local CDPM and availing of benefits, facilities and recognition.

(B) There is a provision for disciplinary action against erring members.

10. Amendment to Constitution
(Clause 24)
(A) Any proposals for amendment to the constitution would be referred to MC, and would be included in the agenda of next MC for discussion and recommendations to the AGM/ EGM, as
appropriate.

(B) Only AGM and EGM have authority to amend the constitution. Amendment to the constitution would require AGM/ EGM to have minimum quorum of 30% of total membership or 50 persons (whichever more); and Amendment is backed by at least 75% majority of members or 40 persons (whichever is more) present at the meeting.

(C) Amended constitution would have prospective effect only.

11. Dissolution/Merger of CDPMM
(Clause 25)
(A) CDPMM Trust created herein shall be irrevocable. In the most unlikely situation, if CDPMM practically stops functioning, and if there are sufficient and good reasons and grounds for dissolving / ceasing the existence of CDPMM, it can only be merged / amalgamated with other one or more public charitable trusts or bodies having similar objects through appropriate legal process, subject however to the approval by the Office of the Public Charity Commissioner and/ or other statutory permissions as may be required in terms of prevalent laws.

(B) For any such proposed dissolution / merger of CDPMM with other public charitable trusts or bodies, MC and/ or members may bring proposals for consideration and decision in Annual General Meeting (AGM) or Extra-ordinary General Body Meeting (EGM) or Specially Requisitioned General Body Meeting (SGM) as per the provisions of ‘General Body Meeting’s.

12. Full Text of Constitution Available on request.

Check Amendment for updates to constitution
Notes: Clause numbers above relate to the Clause Numbers in Full Text of the Constitution. Trai Turner Jersey